Craft & Antique Show FAQ
When are Craft & Antique Shows?
SPRING SHOWS (Saturday's, 10am - 3pm):
March 22 + April 19
SUMMER SHOWS (Saturday's, 4pm - 8pm):
June 28, July 26, August 23
FALL SHOWS:
Saturday, September 27, 4pm - 8pm
Sunday, October 26, 10am - 3pm
Shop Small Saturday, November 29, 10am - 3pm
RAIN OR SHINE, unless flooding, severe or dangerous weather.
What types of vendors are accepted?
This event is strictly for artisanal goods, handmade crafts and vintage/antique dealers. The individual setting up at the event must be the owner/creator of the business.
*No direct sales or MLM vendors accepted.*
How do I apply to become a Vendor?
We've received an overwhelming amount of new interested vendors over the past couple of years and wish we could accommodate everyone who reaches out! Unfortunately, our show only runs once a month and we can only accept so many vendors each time. We also do our best to limit the amount of similar vendors presenting each month, to ensure everyone has the best chance at having a record breaking day!
However, don't be discouraged, we'd still love to get to know you and your business a little bit better! Please fill out our Google Form to be added to our waiting list of new vendors - https://forms.gle/PdVqKMSU4E4rLEy7A **Please note, filling this form out is not a submission or application, it is simply an ongoing new vendor interest sign-up which will be utilized as a waiting list for when opportunities become available.
If you are an antique/vintage dealer or you believe you have a unique craft that stands out from the rest and one we may not have already, please feel free to shoot me an email with a brief description of what you do/make/sell, please include 3-5 photos that best depict your work and show display as well as any links to social media/websites. Please allow at least a week for a response, if you do not hear back within two weeks, please follow up via the email thread you started with the above information.
What is the size of a vendor booth and the fee?
$75/Show for a 10'x10' space.
*You must first fill out & submit a completed application for review and approval.
10' x 10'; pop-up tents are highly encouraged & suggested but not required. When setting up a pop-up tent we do require you to have stakes or weights to properly secure it to ensure no injuries. Please note, vendors set-up on grass in the woods under trees so depending on the time of season, you may experience small bits of nature falling from above.
What are the payment deadlines and late fees?
Once you've been accepted, the fee is $75/show due upon approval and you will have two weeks to complete total payment.
Please note, if payments aren’t made within two weeks approval, spaces aren’t guaranteed. **Payments are non-refundable**
What time can vendors begin to set up?
Events that run 10am - 3pm
NO EARLIER THAN 7AM, NO EXCEPTIONS
Vendor check-in opens and 7AM and closes at 9AM.
Please note, if you arrive after 9AM and haven't contacted our team ahead of time, you will not be guaranteed entry and you will forfeit your vendor fee.
Events that run 4pm - 8pm
NO EARLIER THAN 2PM, NO EXCEPTIONS
Vendor check-in opens and 2PM and closes at 3:30PM.
Please note, if you arrive after 3:30PM and haven't contacted our team ahead of time, you will not be guaranteed entry and you will forfeit your vendor fee.
Are vendors allowed to leave the show early?
No. We expect vendors to stay until the end of show or they will not be allowed back. Vendors found packing up early will not be allowed back and any pre-paid fees will not be refunded.
Is parking available?
Vendors can apply for a parking space ahead of time & will be accommodated based on a first come, first reserved basis, determined by date vendor fee is received.
Trailers will be charged an additional $10 to accommodate the extra large space.
Shoppers, additional parking is available at the Fleetwood School off Creek Road, across from The Rancocas Woods Craft Co-Op as well as the lot off Woolmans Lane.
**Please DO NOT PARK in the Dog Groomers lot, it is for their customers only. Similarly, please refrain from parking in the residences parking lot across the street from the shops, you will be towed.
What is your vendor cancelation policy?
We have a NO REFUND policy. We do not refund vendors when they cancel. However, we do allow vendors a one time "pay it forward" pass to reschedule to a future event if contacted at least three weeks before a show. Please note, there must be availability at the new requested date in order to accommodate.
What happens if it's raining on the day of an event?
These events are RAIN OR SHINE. There is no rain date, unless we experience severe flooding or dangerous weather conditions, in which case the event will be postponed. Please keep an eye on Facebook events and social media for updates and announcements for each event.
*Please note, our two summer shows are rain or shine.
Outdoor Event Pet Policy
- Well behaved, pets on a leash are always welcome
- Please pick-up after any accidents while on the premises and properly dispose of it.
- Be mindful, there will be lots of people and live music
- We do ask that in the hotter, summer months, you think twice about bringing your furry friends, as it can be dangerous for their health and wellbeing.
*Please note: Rancocas Woods Events reserves the right to ask any misbehaving animals to be removed from the grounds
Vendor Trash Disposal Policy
We strive to be a Leave No Trace Outdoor Space. I ask that vendors please be prepared to either bring your trash home with you, or kindly dispose of any large boxes, items and excess trash in our dumpsters located behind Ma & Pa's Tex Mex off Creek Road and Woolmans Lane.